Documents You Need to Sell an RV Park: A Checklist

Buyers want to know exactly what they’re getting. Having your documents ready before you sell makes your park easier to value, speeds up due diligence, and gives buyers fewer reasons to renegotiate. Use this checklist to get organized.

Good to know: you don’t need everything on this list to get an offer. The basics are enough to start. The full list matters once you’ve agreed on terms.

Financial records

• Profit and loss statements for the last 2 to 3 years, plus year to date
• Business tax returns for the same years
• Bank statements that show deposits match reported revenue
• Rent roll or occupancy report by month: sites filled, rates, and guest type (nightly, monthly, seasonal)
• Your current rate sheet
• Revenue by source: sites, storage, store, laundry, propane, cabins
• Expense detail: utilities, payroll, insurance, property taxes, repairs
• A capital improvements log with dates and costs
• Loan documents: current balance, payoff amount, and any prepayment penalty

Why it matters: buyers price your park on its income. Records that prove the income protect your price. See how buyers value RV parks for the math.

Property and physical condition

• A survey or plat showing boundaries and easements
• A site map with site numbers and types: pull-through or back-in, 30 or 50 amp, full or partial hookup
• Water source details: public water or a well, plus recent water testing if you have a well
• Wastewater details: public sewer or septic, with pumping and inspection records
• Electrical service capacity and any recent upgrades
• A building list: office, bathhouse, laundry, store, residences
• An equipment list: golf carts, mowers, tools, furniture, signs
• Known issues and deferred maintenance, with any repair quotes

Why it matters: systems like septic, wells, and electrical are expensive to replace, so buyers look at them first.

Legal, permits, and compliance

• Your deed and any title insurance policy
• Zoning approval and any conditional or special use permits
• Your state or county campground or RV park operating license
• Health department permits: water system, pools, food service
• Environmental reports, if any, including records of fuel or underground storage tanks
• Easements, covenants, and any HOA documents
• Notices of violations, open code issues, or pending lawsuits

Why it matters: a permit problem can stop a sale or a buyer’s loan. Finding it early gives you time to fix it.

Contracts and operations

• Long-term guest agreements and park rules
• Future reservations and deposits you’re holding
• Reservation software and website accounts, including the domain name
• Vendor contracts: trash, propane, laundry, internet, pest control
• A staff list with roles and pay (no personal details needed yet)
• Insurance policies and claims history for the last 3 to 5 years
• Online listings and review accounts

Why it matters: the buyer is taking over a running business. A clean handoff keeps guests happy and income steady.

How to organize it

1. Create one shared folder, with subfolders that match the sections above.
2. Scan paper records. Clear phone photos work in a pinch.
3. Name files clearly, like “2025 P&L”, “Septic pumping 2026”, or “County RV park license”.
4. Keep a short notes file that explains anything unusual, like a one-time expense or a slow year.

Once your folder is ready, you’ll be able to answer most buyer questions in minutes instead of weeks. Next, see how the whole sale fits together in our step-by-step guide to selling an RV park.